Accounting
Hotel accounting, inside the hotel system
Accounting in iHotel is part of the hotel PMS features themselves, not a program connected to them. Every booking, checkout and restaurant sale posts a double-entry journal to the ledger, exact to the halala. The same system holds treasuries and cash shifts, purchasing, receivables, fixed assets, payroll and the VAT return.
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The ledger
- A hierarchical chart of accounts, and a journal in Arabic and English.
- A mistake is corrected by a reversing entry, never erased.
- Fiscal periods close, and a closed period refuses any posting.
- Amounts are exact to the halala, with no rounding drift.
Cash and treasuries
Each drawer, safe and bank account is a treasury with its own balance, and moving money between them is a journal. A cash shift opens and closes, and a counted shortfall reaches the ledger as an entry, so ledger and drawer reconcile. Receipt and payment vouchers are numbered and printable.
Purchasing and receivables
Suppliers, purchase orders, goods receipts, supplier bills with input VAT, payments and their allocation, and aged creditors. Companies get credit limits and statements, a city ledger, and reconciliation of booking-channel commissions.
Assets, payroll and budgets
A fixed-asset register with monthly depreciation. Payroll with its own permissions, including GOSI, the WPS bank file and end-of-service. Budgets against actuals, and a departmental statement on the hotel industry’s uniform system.
Closing and tax
The VAT return is filed as a filing, and finalising it locks the period. Opening balances are entered with a report proving they match, and year-end close moves profit to retained earnings. E-invoicing details are on ZATCA phase 2 for hotels.
Questions
Common questions on this topic
Do I need separate accounting software with iHotel?
No. Double-entry accounting is part of the system, and every transaction in the hotel posts straight to the ledger.
Does the system prepare the VAT return?
Yes. It prepares the return, finalising it locks the period, and a late entry becomes a correction on the next return.
Does it handle payroll and WPS?
Yes: pay runs, GOSI contributions, the WPS bank file and end-of-service, with permissions separate from accounting.
Next step
We show it on your own rooms
Tell us your room count and what you use today, and we will show you the system on your room types, rates and balances.
Request a quote for your hotel Request a trial of the system
Or write to us directly at info@ihotel-app.com